Purchasing Coordinator

Advanced Behavioral Health, Inc. is currently seeking a Purchasing Coordinator, who is responsible for organizing and coordinating a variety of office needs including purchasing, tech support, and event coordination, ensuring that all aspects run smoothly. 

ABH is a family centered mental health program that offers a wraparound approach to treatment. We specialize in Psychiatry, Off-Site Counseling Services, On-Site therapy, and Therapeutic Mentoring. If you share our mission and vision, we invite you to join a team that wants to make a difference within the community. 

Location:  Frederick, MD
Status:  Full-Time, Hourly Nonexempt
Office Hours:  Monday - Friday  9:00 am to 5:00 pm, typical 40 hour work week.
Compensation:  $20.50 - $25.00 per hour.

Essential Functions:
Purchasing Coordination

• Purchasing office supplies for all ABH office locations, keeping within site budgets and needs. 
• Collaborating with Site Directors and department leads to handle and resolve inventory needs within a timely manner. 
• Maintaining inventory and asset lists, auditing periodically to ensure appropriate levels of stock on hand. 
• Coordinating office celebrations and meetings including food orders, decorations, notifications to staff, etc. 

Office and Tech Support

• Coordinate with our third-party IT company to ensure new hire laptop setup and ongoing support.  
• Install and configure computer hardware, software, printers, and other office equipment, as needed.  
• First line of contact for all machine and technical issues within all offices. Contact necessary persons/vendors when problems arise. 
• Technology liaison in coordinating all IT software vendors, IT maintenance and project related activity. 
• ABH cell phone setup, support, and asset maintenance.  
• RingCentral point of contact for employee setup, troubleshooting, and support.  
• Maintain employee directories and distribution lists with personnel changes. 
• CEU’s – schedule trainings, manage registration, create and distribute certificates. Coordinate with referral sources. 
• ABH Info Email monitoring and distributions. 
• Responsible for ordering/printing company business cards. 
• Travel to sites and/or vendor location, as needed. 

Event Coordination

• Support needed efforts with planning, setup, supply order for events: ABH Annual Picnic, Holiday party, miscellaneous staff celebrations, etc. 
• Monthly Team Meetings and Manager’s Meetings – Support Site Directors with food orders, food and supply order pickups, and assist with setup when available on site (Frederick). 
• New Hire Orientation – Order and ensure setup of breakfasts and lunches during onboarding weeks (Frederick). 
• Assist with planning and setup for ABH functions: open house, internal recruitment events, etc.  
• Connect with outside vendors, referral sources, etc. to explore other opportunities.  

Qualifications:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
• Strong customer services, data entry, administrative skills. 
• Possess effective people skills and can communicate effectively with patients, staff, human resources and clinical directors 
• Ability to operate and troubleshoot issues with standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines. 
• Able to work flexible hours 
• Can work independently and with a team 
• Ability to travel up to 20% of the time.  

Employee Benefits:

• Medical, Dental, Vision Coverage Options
• 401(k) Retirement Plan with up to 4% Employer Match
• Dependent Care Flexible Spending Accounts (FSAs) 
• Voluntary Term Life Insurance 
• Employer Paid Basic Life Insurance, Short-Term Disability, Long-Term Disability, Identity Theft Coverage 
• Voluntary Insurance Policies: Accident, Cancer, Critical Illness, Hospital Confinement 
• Employee Assistance Program (EAP)
• Paid Holidays, PTO Accruals, Floating Holiday, Paid Birthday, Wellness Day 

ABH is committed to diversity and to equal opportunity employment. ABH does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity and expression, age, height, weight, physical or mental ability (including HIV status), veteran status, military obligations, or marital status. This policy applies to hiring, internal promotions, training, opportunities for advancement, and terminations and applies to all ABH employees, interns, clients, and contractors. 

Join our team and make a difference!